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Electronic invoicing

A

s foreseen in article 6 of Law 25/2013 of the 27th of December, on the impetus of electronic invoicing and the creation of invoicing accounting registries in the Public Sector, which sets out that there will be a general point of entry for electronic invoicing by which all invoices will be received, the point of entry of electronic invoices of the University of Castilla-La Mancha is the General Point of Entry of Electronic invoices of the Department of the Treasury and Public Administrations (FACe).

However, in a decision taken by the university administration, invoices whose amount is equal to or less than 150 euros (VAT included) are exempt from this obligation.

Codes to include for invoices sent to the UCLM.

We hereby inform you that the following codes for the Accounting Office (CO) Management Institution (MI), Processing Unit (PU) and proposer or purchasing institution must be included on each electronic invoice:

  • Accounting Office (Tax) of the University of Castilla-La Mancha: U03400001.
  • Management Institution (Recipient) of the University of Castilla-La Mancha: U03400001.
  • Processing Unit (Payer) of the University of Castilla-La Mancha: U03400001.
  • Proposer Institution (Purchaser): The code to include will be that of the expense organizer. Additionally, if these are known, some of the following data should be shown in the description field:
    • Proposal number
    • File number
    • Name of centre, department or service responsible for the purchase
    • Name of person who made the order

For each order the supplier will be told the expense organizer code which the invoice must be made out to (The code for the expense organizer must be shown). According to the structured format of electronic invoicing Facturae version 3.2, for the invoice to be created correctly, information regarding the Accounting Office (AO), Management Institution (MI), Processing Unit (PI) and proposer or purchaser Institution must be included when invoicing to the Administration Centres with Tax, Recipient, Payer and Purchaser listed respectively. Here you may consult the user Guide for sending electronic invoices.

For any questions, send an email to: uge.gastos@uclm.es | 926295304